Purchase Order Tracker – Inmark, LLC

Required Permissions

Settings - All or Settings - Maintenance

The Purchase Order Tracker feature makes it easy to manage your purchase orders by allowing you to set key parameters—such as Purchase Order value, end date, and other limits—and then letting the system handle the rest. PO Tracker monitors every order in real time and sends alerts before you reach your limits, ensuring you stay in control and avoid surprises.

Only administrators with Settings – Maintenance or Settings – All Permissions can enable this feature for their Organization. To get started, look for the PO Tracker dropdown in your Organization’s Preferences section:

We will reevaluate the “Purchase Order” dropdown in just a moment, as we first need to create a Purchase Order before we can start using PO Tracker.

Scrolling down, you will notice a new section in your Organization’s and Business Unit’s settings:

Purchase Order Creation

Either click on the “Create new Purchase Order” link or use the dropdown to select the Create New Purchase Order action. This will redirect you to the Create New Purchase Order page:

Use this form to provide all the necessary details for your Purchase Order. Once you’ve entered the required information, click Save.

After saving, a confirmation indicator will appear, and the Save button will change to Create Another, allowing you to add additional Purchase Orders if needed quickly.

Clicking on “Create another” will reset the form and allow you to create another PO:

Once you return to your Organization’s settings, your purchase Order will appear, and you are ready to switch to PO Tracker.

Editing Purchase Orders

If you made an error while creating a Purchase Order, administrators can edit it—provided no orders have been placed using that PO. To make changes, click on the Purchase Order Number and update the necessary details:

This will bring up the edit form for your Purchase Order, allowing you to correct any mistakes that may have occurred during creation:

Note: Editing certain fields, such as the original value, purchase order number & start date, will be disabled once an order has been placed using this purchase order.

Selecting PO Tracker

The purchase order dropdown allows you to easily select any Purchase Order from the list you have created:

A final note: Purchase Orders can either be created at an Organization level, so that they are available to all Business Units, Collections & Payloads across the Organization, or at the Business Unit Level so that they are only accessible to the Business Unit itself, and any Collections & Payloads within that Business Unit.

Please do not hesitate to reach out to us if you have any questions regarding the use of PO Tracker, or how, if at all, this will impact your Organization’s use of Inmark Private Online Portals (POPs)!

Questions?

**Images captured from the Inmark POPs application were last updated on 1 October 2025 (Version 6.5) and may not fully reflect all updates to POPs since these images were captured. While we ensure all help articles are reviewed as part of each application update, we ask that you report any discrepancies or concerns to us at popsupport@inmarkinc.com.